Conduct & Disciplinary Rules - 57 : Article from Mr. K.V.Shridharan, Ex General Secretary, AIPEU Group C

   Conduct & Disciplinary Rules - 57 : Article from Mr. K.V.Shridharan, Ex General Secretary, AIPEU Group C

Conduct & Disciplinary Rules – 57

DEPARTMENTAL ENQUIRIES AND INVESTIGATIONS

34. Financial powers of sanction for writing off cases (A) Head of the Circle / Regional P.M.Gs

Cash or stamps

Up to Rs. 10000/- in respect of irrecoverable losses by fraud, theft, negligence or other causes subject to the same conditions as apply to the DG (P) New Delhi.

(DG (P&T) No. 19 CC-6/50 INV dated 14.1.1971)

(ii) Regional director can write off irrecoverable loss of cash and stamps in respect of fraud, theft, negligence or other causes, etc., same amount as exercised by the head of the circles (Schedule II), in consultation with IFA.

NB: The powers of head of the circle can also be exercised by the Regional PMG vide DG(P) No. 33-1/88-PE II dt. 5-12-89)

Conditions:

a)       The loss does not disclose a defect of system the amendment of which requires the orders of higher authority; and

b)       The loss does not disclose serious negligence on the part of some individual officer or officers which might possibly call for disciplinary action requiring the orders of higher authority. (DGP & T Memo No. 8-1/59-B dt. 23-3-62)

Stores:

(i)      Upto Rs. 10,000/- in each case in respect of irrecoverable loss by fraud, theft, negligence.

(ii)     Upto Rs. 25,000/- in each case in respect of irrecoverable loss in other cases.

(iii)   Deficiency shortage and depreciation: Upto Rs. 10,000/- in each case. (DG P& T. No. 18/8/69 CI dt. 3-8-70)

Regional director can also write off the same amount in consultation with IFA.

(B) Supdt of POS/RMS 1st class Postmaster/Director Foreign post Bombay and Calcutta.

i. May sanction the writing off the useless or obsolete envelopes or wrappers or post cards held by a Postmaster in quantities less than a complete packet.

ii. May sanction the writing off of articles of dead stock provided that the original cost of articles written off at the time does not exceed Rs. 300/-. This also applies in respect of sale and destruction of articles or dead stock which are not longer serviceable.

iii. May sanction the write off to the value of Spoilt savings stamps against general revenue upto a limit of Rs. 50/- in each case.

iv. May write off spoilt stamps upto Rs. 50/- in each case and value of damaged postage stamps and stationery Rs. 100/- in each case.

(Item 10 of schedule XIII (schedule of financial powers)

35. PROPOSAL FOR WRITE OFF SANCTION OF IRRECOVERABLE LOSSES

(i) In most of the cases taken up by the circles with the Directorate for issue of write-off sanction or irrecoverable loss sustained in fraud cases etc. It is seen that they are not submitted in a complete form as required under Rule 52 to 55, 58 and Appendix IV to P&T Financial Hand book Vol. 1. This naturally results in avoidable delay to the cases due to correspondence to elicit the wanting information from the circles.

It is therefore, enjoined: in future a checklist in the proforma prescribed and enclosed should always accompany all such proposals submitted to the Directorate for write oft sanction or irrecoverable losses.

The check list should also be sent by subordinate units while submitting such proposals to their respective PMGS/ R.Ds for issue of sanction within their financial power.

(DG Posts No. IR-900/INV 88 dt. 26-10-89)

The authority competent to sanction the writing off of the amount will accord sanction to write off the loss on receipt of a report from the audit office on cases of defalcation/loss not recovered by exception below this rule. A copy of the sanction for write off of such losses will, however by forwarded to Audit officer concerned in all cases (including petty cases)

(DGP 7 T No. 29-20/65-NA dt. 11-8-70)

It has been observed that write off proposals in the loss and theft cases aro submitted with abnormal delay and that also incomplete. It is, therefore, essential that write off proposals for the amount irrecoverable from any source be taken up and submitted to directorate as soon as disciplinary cases relating to the case are finalised/police report received/judgement in court cases are pronounced. It is to be ensured that audit report is complete in all respects and is signed or attested by the Accounts officer.

(DG Posts No. 7-52/DHN/78-INV - dt. 26-10-87)